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Pre-departure Sessions

All students going on international mobility programs - exchange, internship, research, conference, etc. - are required to attend a pre-departure session before they leave. The session covers important information on health, safety, culture and everything you need to think about when planning your trip. We will also talk about the forms and documents that you need to submit. A list is provided below for easy reference. These forms and documents must be submitted at least one week before your departure.

In addition to the pre-departure session, any student traveling abroad is advised to consult https://travel.gc.ca/travelling for extensive information on traveling abroad.

To request to be invited to the next pre-departure session, please email internationalexchange@uoit.ca

 

Pre-departure forms and documents

  • Study Plan/Transfer Credit Form

    This is only required for exchange students. This form lists all the courses you will take at the host university. Please fill out the form and submit it to International Education. If you do not submit the form, your application cannot be processed.

    Study Plan/Transfer Credit Form

  • Confirmation of Pre-departure Orientation Attendance Form

    All students going out on an exchange are required to attend a pre-departure orientation session organized by International Education at Ontario Tech. Please fill out the form at your session and submit it to International Education. If you do not submit the form, your exchange program may be cancelled.  

    Confirmation of Pre-departure Orientation Attendance Form 

  • Photo and Video Release Form

    By filling out this form, you give Ontario Tech permission to use your pictures and videos in any of its promotional materials, including advertisements, publications, posters, websites, social media, videos, etc. Please fill out the form and submit it to International Education. (This form is recommended but not mandatory).

    Photo and Video Release Form

  • Assumption of Risks, Responsibility, Release, Waiver, and Indemnity Agreement

    You must submit this form before your departure for an exchange program. Please fill out the form and submit it to International Education. If you do not submit it, your exchange program may be cancelled.

    Assumption of Risks, Responsibility, Release, Waiver and Indemnity Agreement

  • International Education Travel Form

    This form contains important information, including details of your exchange, contact information, etc. You must submit it before your departure for an exchange program. Please fill out the form and submit it to the International Education office. If you do not submit it, your exchange program may be cancelled.

    International education travel Form

  • Registration of Canadians Abroad (ROCA)

    Registering your travel with the Government of Canada will enable you to receive important information in the event of an emergency. You should register your travel for every country that you will visit. If you are eligible, you must submit proof of your registration. Citizens of other countries should check for a similar service and register there if possible.

    Registration of Canadians abroad

  • AIG Certificate

    As an Ontario Tech student, you have access to AIG security training which provide you with valuable information on staying safe and secure while abroad. Details on how to access the training will be provided in your pre-departure session. If you have forgotten the login details, please email internationalexchange@uoit.ca for help.

    AIG Certificate

  • Flight information
    Before you book your flight, ensure you have all of the travel documents and visas that you will require to enter and stay in the country or countries that you will be traveling to. Check also the expiry date of your passport. Some countries require to you to have at least six months left on your passport beyond your departure date. Once you have booked your flights, submit your flight information to International Education.
  • Accommodation information
    It is important that International Education has your current accommodation information to be able to assist you better in the event of an emergency. You must provide your accommodation information prior to departure and update us if your information changes at any time.
  • Proof of health insurance

    It is your sole responsibility to ensure you have sufficient health insurance coverage before you leave Canada. You are advised to read the policy details carefully. The Ontario Tech Student Union offers travel insurance, but you may want more coverage. For information on choosing a travel insurance policy, see https://travel.gc.ca/travelling/documents/travel-insurance.

     

  • Checklist
    At the pre-departure session, you will be given a checklist of the forms and documents that you need to submit prior to departure. Use this list as a reference when preparing to go abroad. With the submission of your last document(s), sign and submit your complete pre-departure checklist.